Everything included

One flat price of £39/month. No add-ons. No per-user charges. Every feature below is included from day one of your free trial.

Online booking page

  • Public booking page at mechdiary.co.uk/book/yourworkshop
  • Customers book 24/7 without calling you
  • Real-time availability based on your diary
  • Automatic confirmation email to customer and workshop
  • DVLA vehicle registration lookup
  • Problem description field for customer to describe the issue
  • Minimum booking notice (e.g. 24 hours)
  • Configure working hours per day

Digital diary

  • Day view — full timeline of the day with time slots
  • Week view — all 7 days side by side
  • Click any slot to create a booking
  • Colour-coded by service type or mechanic
  • Status indicators (pending, confirmed, in progress)
  • Current-time indicator so you know where you are in the day
  • Search existing customers when adding a booking
  • Reschedule bookings by editing the date and time

Bookings

  • Booking list with status filter tabs
  • Booking detail: customer, vehicle, service, time, notes
  • Confirm, cancel, mark as no-show
  • Start a job card directly from a booking
  • Internal notes visible only to the workshop
  • Customer notes visible on the booking
  • Track where bookings came from (online, phone, walk-in)

Digital job cards

  • Created automatically when you start a booking
  • Record work done with a rich text description
  • Parts table: name, part number, quantity, unit cost, markup
  • Labour table: description, hours, rate per hour
  • Photo upload — take photos on phone, attach to job card
  • MOT result: Pass / Fail / Advisory buttons
  • MOT advisory items list
  • New MOT expiry date — auto-updates vehicle record
  • Odometer in and out
  • Generate invoice directly from job card totals

Invoicing

  • Generate professional invoices from job cards
  • Automatic invoice numbering (INV-YYYY-001)
  • VAT toggle (0% or 20%)
  • PDF download
  • Send invoice by email
  • Stripe payment links — customer pays by card online
  • Record manual payments (cash, bank transfer)
  • Invoice status: draft, sent, paid, overdue, cancelled
  • Filter invoices by status

MOT & service reminders

  • Auto-generated reminders when MOT expiry approaches
  • Send by email, SMS, or both
  • Personalised with customer name, vehicle reg, due date
  • Booking link included in reminder
  • Bulk send — select multiple reminders and send at once
  • Dismiss reminders you do not need to send
  • Filter by due this week, this month, or all
  • Cron-based automated sending via API endpoint

Customer database

  • Search by name, email, phone
  • Customer detail: personal info, vehicles, booking history
  • Notes field for internal customer notes
  • GDPR marketing consent tracked
  • Add and edit customers manually or auto-created from online bookings

Vehicle records

  • Search by registration, make, model
  • DVLA lookup auto-fills make, model, year, colour, fuel type, MOT expiry
  • Track MOT expiry and service due dates
  • Service interval in miles
  • Current mileage — updated with each booking
  • Full service history from job cards

Reports

  • Revenue by month — last 12 months bar chart
  • Revenue by service type — pie chart
  • Bookings by month and service type
  • New customers per month
  • KPI cards: revenue this month, bookings, avg job value, no-shows
  • Month-on-month percentage change
  • MOT pass rate, fail count, advisory count

Settings

  • Workshop details: name, address, phone, logo
  • Booking page: enable/disable, slug, minimum notice, working hours
  • Service types: name, duration, default price, colour
  • Staff members: invite, roles, calendar colours
  • Subscription management via Stripe portal

Everything above, £39/month

14-day free trial. No card required.

Start free trial